This summer, how we pay a new supplier is changing.

Before you commit to the product or service, the following process must be followed:

1. An onboarding form will need to be completed by the business person and returned to Indirect Procurement MKT Indirect Procurement GP <Indirect.Procurement.uk@totalenergies.com>
   
   
2. Upon receipt of the form, Indirect Procurement will verify the supplier.
   
   
3. Accounts Payable will set up the account and call the supplier to verify the bank details.

We will be unable to make payments for new suppliers until this process has been completed. This is a security measure implemented by the Company to ensure that the appropriate level of due diligence is completed on all of our suppliers.

👉The new form can be found here 👈

We’re here to help; if you have any queries or would like any assistance with the form, please contact Indirect Procurement , MKT Indirect Procurement GP, Purchase Ledgers, MKT Purchase Ledgers GP or Compliance MKT Compliance GP

NO FORM NO PAY! 🙅

Only 68% of eligible spend has a Purchase Order to support the supplier invoice, Group have mandated 100% by close of 2024.

Everyone’s support will be required to achieve this target and we will be monitoring compliance on a department basis.

What qualifies as eligible spend?

It’s easier to answer what isn’t eligible spend. Only Broker Commissions, Embedded Generation, Debt Recovery and Legal do not require a PO.

What are the roadblocks?

• Simply don’t know how to raise a PO? – Please reach out to Sharleen Parrott who can provide a ‘how to’ guide.
• No access to raise PO’s in iPOS – Please raise a Marval request if this is the case.
• No Delegation of Authority to approve Purchase Orders once raised – Please make Finance and Compliance aware.

Why is it important?

To effectively control our costs, mitigate fraud risks and implement best practice, Purchase orders must be raised ahead of securing external spend.

Please reach out to Sharleen Parrott or Harrison Williams who can help overcome these roadblocks to implement a Purchase Order process into your department.

NO PO NO PAY! 🙅